This is the stage where you submit your proposals to run an
Active Inclusion project, whether it be an Achieve project, Include
project or a Combined Achieve/Include project. This is a brief
overview - more information will be available via guidance
documents, one-to-one and via the application itself once your
organisation has passed the EQ stage.
ITAs will be sent to applicants via the eTender system - as with
the EQ all applications must be submitted through the online
You will be invited to rounds that are considered suitable for
your organisation - we will base this on the levels of funding,
geographical areas and target groups as outlined in your EQ outcome
Please be aware that you will only receive funding to run an
Achieve or Combined Include/Achieve project if you are approved for
funding level 2 or above.
You will only receive youth funding ITAs if you have been
approved to work with the 16-17 and/or 18-24 client groups.
You will have around a month to complete the application on
receiving the invitation. The application round will then close and
the assessment process will commence. There will normally be around
a month and a half before you will be notified of the application
The application is formed of two parts - the written aspect and
the completion of a profile (an Excel form provided with the
application to be downloaded).
70% of your overall score will come from the written aspect and
30% of the score will come from the project profile. The weighting
of each question will be provided on the ITA document for you to
understand the importance of each question.
Each ITA will have a specific Grant Specification attached -
this must be downloaded and read thoroughly prior to applying as it
outlines our specific requirements. Whilst specifications are
fairly similar for each round there will be key specifics for each
round contained within, hence the necessity of reading it
The specification provides information on the level of match
funding we require for the application, when the project must end,
our specific service requirements ( for example, providing
nationally recognised qualifications, undertaking job searches and
provision to improve employability skills), the amount of funding
available, the expected participants and area groups that we expect
you to recruit participants from and engage with, the expected
progression percentage rate (for example, the number of
participants entering employment, volunteering, or further learning
opportunities) and our organisation requirements ( for example, the
ability to utilise robust financial controls that ensure compliance
with European regulations and ability to ensure all participants
are eligible for the project).
There are seventeen questions - the first seven are the most
important as they are 'minimum score' questions, meaning that if
you fail on these questions your application will not be fully
assessed. These questions are:
- Please give a description of your proposed project.
- Please explain how the proposed activities meet the grant
- Please explain how you will recruit participants, identify and
address their needs, support them and meet the targets specified in
your project profile.
- Please explain how you know you will meet the targets specified
in your project profile.
- Please explain how you will make connections and avoid
- Please demonstrate that effective arrangements will be in place
for the complete management of the project's financial expenditure
and ensure these targets are realistic and achievable.
- Please demonstrate that you have the resources in place to
deliver the project, including relevant experience, personnel,
processes and resources to use WCVA's online Project Data System
The other ten questions are concentrated on how you intend to
publicise your project, how you intend to start-up and close down
your project adequately, what previous experience you have of
running similar projects, how you will manage the main risks for
your project, how you will track participant progress when they
have left your project, how you will provide Welsh language
provision and how you will incorporate themes of anti poverty and
social inclusion, sustainable development and equal opportunities
into your project.
The weighting of each question will be provided on the ITA for
you to understand the importance of each question.
You will be encouraged to provide some supporting documents -
letters of support from link organisations, references of
performance on previous projects.
The profile contains a section for you to provide proposed
financial costs for your Active Inclusion project. It also contains
a section for you to populate your proposed participant
In terms of project finances, we use a simplified costs model to
ensure that you can fairly reclaim the full cost of running a
project. You would compile all your Direct costs:
Direct costs are things that can be clearly attributed to your
project - for example, project staff wages, participant training,
staff/participant expenses and publicity costs.
Costs are only considered direct 'where a direct link between
the cost and the EU supported activities can be demonstrated and
easily quantified without the need to consider arbitrary
apportionment methodologies.' - quote from WEFO Eligibility
rules and conditions for support from the European Structural Funds
2014-2020. So if you have to do a complicated calculation,
for example based on apportioning staff hours or office space
overall, that cost is unlikely to be considered to be a direct
A percentage of your direct staff salary costs (either 15% or
40%) would then be added on to cover indirect costs or 'overheads'
(15%) or all other project costs (40%).
Indirect costs are 'eligible costs or activities that your
project benefits from in some way but where the value of those
costs cannot be directly linked your specific project because it is
difficult, or impossible, to quantify a precise amount attributable
solely to a project' - quote from WEFO Eligibility rules and
conditions for support from the European Structural Funds
These would be costs incurred by the project but not 100%
directly linked - for example internet/ telephone line rental
costs, stationery and/or postage.
Therefore, there is no requirement for indirect costs to be
listed in any way.
There will be a match funding element required from all
applicants. As mentioned earlier, the percentage will be stated in
the grant specification.
Match funding could be formed of In kind costs (non-financial
resources made available free of charge to the project from third
parties) or volunteer time or could be in the form of cash
reserves. However, you cannot use EU funds to match fund your
There will be project profile guidance available as an
attachment for download with the application.
Applications may be submitted in Welsh. The Welsh version is
available on eTender Wales. Any application submitted in Welsh will
be treated no less favourably than an application submitted in
Technical support regarding use of the eTenderWales system will
be provided by the eTendering Helpdesk (0800 3684852).
All questions regarding your application must be submitted
through the e-tender messaging system or by calling us using this
number - 0300 111 0124.
General Active Inclusion emails can be sent to
All participants must be either economically inactive or long
term unemployed (over 12 months).
Participants will also need to fall into at least one of the
- Those with Low/no skills
- Those with a Work Limiting Health Condition
- Those from Jobless Households
- BAME individuals
All participants must be not in education, employment or
training (NEET). We will be targeting funding at the following
- Young people aged 18-24
- Those with Low/no skills
- Those with disabilities or a work limiting health condition
(including substance or alcohol misuse)
- Carers and people with caring responsibilities
- Those from Jobless Households
- BAME people
You will be expected to check whether there is any local,
national or regional provision that could be more suitable for
prospective participants, for example, TRAC in North Wales or
Bridges into Work in the South.
Communities for Work / Communities First:
Welsh Government is running its own ESF project in all
Communities First areas: Communities for Work. Where there is
strong justification and proof that there is no duplication, Active
Inclusion delivery can occur in these areas.
For Include projects in particular, the first provision to be
considered for a Communities First resident should be Communities
for Work; only if this is not suitable should an Active Inclusion
project be the answer.
Projects will need to prove participant